HR & Payroll Service

Payroll is a list of employees that are paid by the company. Payroll is the total amount the employers pay to the employees. A payroll function involves the development of an organization pay policy that includes flexible benefits, leave encashment policy.

Payroll management also includes payslip components like basic, variable pay, HRA, and LTA. and also gathering other payroll inputs like the organization's food vendor supply, etc.

Payroll and HR management also involve releasing the employees' salary, depositing the dues like TDS, PF, etc with appropriate authorities, and filing returns.

Put together Payroll processing includes the calculation of the Net Pay after the tax adjustments and other deductions.

In LLP annual filing, one must diligently maintain accurate and up-to-date financial records. These records should encompass details of the LLP's financial transactions, profits, expenses, assets, and liabilities. Proper bookkeeping is crucial to assess the financial health and performance of the LLP.

• Payroll processing and HR management is a highly complex task for most small businesses due to the various compliance requirements in India.

• Most startups do not even have a well-established HR system and processes leading to a discrepancy in hiring the top talents, retaining good employees, and even while building a productive workplace culture.

• By outsourcing payroll and HR management to PKRIDS, an individual can enjoy a stress-free and error-free payroll cycle every month.

• Also, our HR experts can help in implementing world-class HR processes in the organization from day one to support the growth of the business.

Pre-Payroll Activities

Defining payroll policy

The first step is wherein the policies to the bank during the payroll processes need to be established. These policies need to be approved by the management to turn these policies into standards. Policies like the Pay policy, Attendance policy, leave and benefits policy, and more.

Gathering inputs

At this stage, the inputs are gathered from various departments to ensure the accurate calculation of the payroll.

Source of Data	Data Example
Employees	Income tax declaration, facilities availed, and more
HR team	Salary structure, eligibility for benefits
Finance team	Deduction for recoveries
Leave and attendance systems	Data from attendance systems, current work shift, etc.
General service providers	Transport service provider, canteen vendor, etc.

This data collection can seem tedious at first but registering with PKRIDS will make it more hassle-free.

Input validation

It is necessary to verify the validity of the data once it is gathered as a minute mistake can ruin the entire payroll process.
It is necessary to ensure that the list contains all the active employees and no records of inactive employees. Checking the data whether it adheres to the company policy. Ensure the present in the right format.

This step is when the validated input data is fed into the payroll system for actual payroll processing. The result is the Net pay after adjusting the necessary taxes and other deductions.
Once the payroll process is over it is always better to reconcile the values and verify the accuracy to avoid further errors.

Statutory compliance

The payroll administrator needs to religiously adhere to statutory compliance. There are various statutory deductions like EPF, TDS, ESI is deducted during the payroll processing.

These deductions are then paid to the respective authorities or government bodies.

Payroll accounting

Every organization is required to maintain an accurate book of accounts and the salary that is paid for one of the significant entries in the books of accounts.

Payout

After complying with the steps above the salaries can be finally paid in cash or cheque or via bank transfers. For hassle-free transfers, it is better to have salary accounts of the employees.

Report

Preparing a report is the last stage and it is necessary to prepare an accurate report containing information such as the department or location-wise employee cost.

Excel-based payroll management

At the initial stage of operations and when a company has a handful of employees they opt for excel based payroll management.

In excel based payroll management the calculation is done on excel sheets using the standard payroll calculation template. The already set mathematical formulas help the payroll officer to do the computation. But this method has many errors like

• High chances of clerical and mathematical errors as the data are entered manually

• Difficulty in adding and removing employees from the payroll list

• Chances of duplicate data and omission of entries at times

• Need to monitor the tax updates and other statutory changes like the PF, PT, etc.

When the payroll is outsourced an external agency is taking care of the payroll function. The payroll service provider based on the pay cycle every month provides various other data such as the attendance, leaves, and reimbursement details.

The external service provider then computes the payroll and takes care of the statutory compliance. Since payroll is a crucial function PKRIDS can help you comply with all the needs.

Because of these two reasons, payroll management processing becomes difficult

The requirement of statutory compliance

Nonadherence to the statutory laws can lead to a penalty of fines and in the worst case, it will even threaten the existence of the business. However, when you register with PKRIDS you automatically process payroll in compliance with the statutory laws.

Dependence on multiple payroll input sources

Before the payroll is processed it is necessary to get all the data together from varied sources like the attendance register conveyance facility availed record, data from the HR team like salary revision information, etc. making it a tedious process.

For years the HR and payroll managers managed the payroll on excel sheets but excel sheets have problems like dependency on excel formulas for calculation of salary, complexity in adding and removing the employees, and other limitations like manual data entry, and difficulty in extracting information.

At PKRIDS, we understand businesses' challenges when managing their HR and payroll processes. That's why we offer a comprehensive HR and payroll management service tailored to your needs. Our team of accounting experts and payroll specialists work closely together to provide you with the following benefits:

• All-in-one Payroll Support: Our HR and payroll management service is designed to provide comprehensive support for all your payroll needs. With cutting-edge web and mobile applications, you can monitor the status of your payroll in real-time.

• Virtual Legal Assistance: As a valued client, you will receive virtual CA/CS/Law services for any legal assistance your company or employees may require.

• Compliance Management: Our dedicated team will keep you up-to-date with all government regulations regarding labor laws, ensuring you remain compliant at all times.

• Simplified Payroll Processing: We use the latest payroll software and employ dedicated accountants and tax specialists to simplify employee payroll management, including employee compensation and PF payments, according to your company's payroll cycle.

• Additional Services: Besides payroll management, we handle other labor compliances such as EPF registrations, TDS return filing, and IT returns, all taken care of by our legal experts.

• Electronic System: Our electronic system enables you to create and execute pay orders and track new hires' information.

Choose PKRIDS for HR and Payroll Management, and experience seamless and hassle-free HR and payroll management while compliant with government regulations. Contact us today to learn more about how we can help your business.

Payroll activities include attendance data for a particular month to capture the pays and the accurate attendance of the employees, details of new employees and employees left, the salary structure of new joiners and their bank account details, if there is any advance or incentive to be paid and if there are any special changes that are to be made to the salary structure.

Payroll comes under both the HR and the finance departments.

The Human resource office prepares the payroll since they hold the records of the attendance and the overtime that is rendered by the employees, the accounts department prepares the payment and is subjected to approval from the head of the Agency or the representative.

A payroll management system is a software tool or platform that helps automate and streamline the process of managing employee payroll and related tasks. This includes calculating employee salaries, taxes, and deductions; managing employee attendance and leave; generating pay slips; and complying with tax laws and regulations.

Payroll management software can help automate the payroll process, reducing the risk of errors and saving time. It can also provide easy access to payroll information for employees and management, improve compliance with labor laws and regulations, and facilitate direct deposit of employee salaries.

A payroll management system can help automate time-consuming tasks, reduce the risk of errors in payroll processing, improve compliance with tax laws and regulations, improve employee satisfaction by providing easy access to payroll information, and grow your business to adapt to changing needs.

When selecting a payroll management system, you should look for features like automated payroll processing, tax compliance, direct deposit, time and attendance management, employee self-service, mobile accessibility, and reporting and analytics. These features can help provide an efficient, accurate, and secure way to manage Payroll, taxes, and compliance while providing employees with easy access to their payroll information.

Common payroll management challenges include:

Ensuring the accuracy of payroll calculations.
Staying up to date with changing labor laws and regulations.
Managing employee attendance and leave.

The cost of a payroll management system can vary widely depending on factors such as the size of your business, the features you need, and the number of employees you have.

The frequency of payroll processing may vary by company and is typically based on factors like payroll size, industry norms, and labor laws. Common payroll processing frequencies include bi-weekly, semi-monthly, and monthly.